PLEASE NOTE: You have the ability to save your application without submitting it and return to it at a later date. To re-access the application, go to your Applicant Home page.
Application Terms
Applications for the Don and Cathey Humphreys Long-Term Travel Grant are processed on a rolling basis to allow for increased flexibility to the Humphreys Chairs in awarding funding to students. Please use the Dates/ Deadlines chart at the bottom of this page to help you to decide the term for which you should apply. If you have questions about the application terms and deadlines, please contact OSUG’s Scholar Program Coordinator.
Humphreys’ Travel Grant FAQs
Q: Who is eligible for Humphreys Chair Travel Award support?
A: Any OSU undergraduate or graduate student at any level and in any program or major is eligible to apply. International students are eligible to apply. There are no restrictions on degree programs or majors.
Preference is given to program proposals which outline plans for a long-term (8+ weeks) educative experience such as study abroad, an internship abroad, or research abroad. Preference is also given to programs outside of Western Europe.
Q: Is this the same as the Humphreys’ Study Abroad Scholarship administered by the OSU Center for Global Learning?
A: No. The Humphreys Grant and the Humphreys Scholarship are two separate award opportunities with two separate applications. The Grant is merit-based while the Scholarship is need-based.
Q: Are there limits on where I can go?
A: While preference is given to programs outside of Western Europe, students are encouraged to apply for programs in locations where they can best accomplish their proposed study program, project, or activity.
Please note that some countries have active Travel Warnings and Travel Advisories as issued by the U.S. State Department. Students should review up-to-date U.S. State Department Travel Advisories for any country where they are proposing a project or study program.
Regions that have active US State Department Travel Warnings are not eligible as destinations. The current list may be found on the State Department website:
http://travel.state.gov/content/passports/english/alertswarnings.html.
Please note that only warnings (not advisories) carry this limitation, and while warnings are listed by country, they are sometimes limited to specific regions. If you are interested in going to a country with a travel warning, you should examine the detailed information to see whether the warning applies to the particular region you have in mind for your program.
Q: Is there a standard or established award amount?
A: No. Program budgets will vary based on length, location, program type, and more. As such, each applicant must research and complete a detailed budget estimate detailed for their specific experience costs. All or part of the proposed budget may be awarded.
Should your proposal be approved, the amount indicated in your award letter is the funding amount for which you have been approved. This is the funding amount which will be processed as a scholarship and dispersed to the Awardee via their OSU Bursar account.
Q: Is financial need a criterion for an award?
A: No. Proposals are considered based on merit alone. The best applications come from dedicated students who prepare robust applications which answer all the questions and provide ample detail about the proposed experience. The budget proposal of a good application is well researched and realistic.
There is no need to submit FAFSA documents or other financial information. However, any additional support for the proposed project from other sources (such as other study abroad scholarships and awards) should be reported and will be considered when determining funding decisions.
Q: How are awards decided?
A: When a student applies for the Humphreys Travel Grant, the faculty Chair for their respective college is most often the Chair who will review their proposal and decide to provide funding or not to provide funding. For example, a College of Arts and Sciences student’s application will be reviewed by the Humphreys Chair for the College of Arts and Sciences.
After reviewing your application, your respective Chair may reach out to you and request to meet to discuss your application further. Alternatively, your Chair may contact you with questions via email or phone. A Chair may also have no further questions and may not need to contact you before deciding.
Once a decision has been made, the applicant will be contacted by OSU Global’s Scholar Program Coordinator who will provide a letter from the Chair announcing the funding decision.
Q: What is the deadline for application?
A: There are specific deadlines for each term of the OSU academic year. Students are expected to apply well in advance of their proposed departure. This allows for the Chairs to review and decide on applications as well offers plenty of time to complete required paperwork before departure. Applications will NOT be accepted after the given term deadline, so please plan accordingly.
Students should apply for the application term corresponding with the term they are proposing to be abroad. For example, if you are proposing to study abroad in the Spring, you would fill out the Spring application for the Humphreys Travel Grant. For academic year long programs, apply for the term your program starts. For example, if you are planning to study abroad from August until May, you would complete the Fall application and be sure to outline the details for a year-long program.
Humphreys Travel Grant Application Deadlines:
Fall term applications open on February 1st and close on August 1st
Spring term applications open on June 1st and close on November 1st
Summer term applications open on December 1st and close on June 1st
Q: If my Humphreys Travel Grant application is approved, can I apply for other study abroad awards?
A: Yes. The Humphreys Travel Grant award does not preclude application for other scholarships through the Center for Global Learning, departmental scholarships, or other sources (such as the Bailey Award in the College of Arts and Sciences). However, support cannot be simply “piled up” ; it is possible that a fully funded Humphreys Travel Grant proposal may not be supplemented by other awards since this would be a detriment to opportunities for others.
Part of the budget portion will ask you to detail other sources of funding for this trip, including both funding you have received and funding for which you have applied or intend to apply.
Q: If I receive an award, how are funds disbursed?
A: The Humphreys Travel Grant is processed as a scholarship via OSU Scholarships and Financial Aid, and award funding is dispersed via the Awardee’s OSU Bursar account.
No funding can be released until all required paperwork has been submitted. The OSU Bursar will process any account credit as a refund to the student.
Important Note: The award funding will pay any outstanding Bursar balance first before offering the remainder of the award to the student as a credit. Example: if an Awardee received $5,000 in Humphreys Travel Grant funding and owed $1,000 to the Bursar, when the award is released, the funding would pay the $1,000 Bursar bill first and then provide the remaining $4,000 to the student as a credit. There is no manner in which to bypass this application of the funding: in all cases, the Bursar bill will be paid first before remaining funding is offered as a credit.
By default, refunds are processed as a paper check which is mailed to the US address the student has on file with the university. Students do have the option to connect their Bursar account to their personal bank account via direct deposit. For directions on how to set up direct deposit, read the instructions found here.
For questions about Bursar policy and procedures, please contact the OSU Bursar.
Office of the Bursar
113 Student Union
bursar@okstate.edu
405.744.5993
Q: Am I responsible for prepaid expenses if I do not go on my planned travel program?
A: Yes, you are responsible for all expenditures from the awarded grant amount.
For example, if your airfare is purchased in advance and you do not use it, you are fully liable for the expense and will be expected to reimburse the Humphreys Travel Grant program. If you cancel your proposed program abroad or if you make unapproved changes to the length or nature of your proposed program, part or all of the award funding may be revoked, charging your OSU Bursar account for the prepaid expenses which need to be reimbursed.
Q: Do I receive academic credit for my time overseas?
A: Enrollment for academic credit is a requirement of the Humphreys Travel Grant. The number of credits and the degree requirements they meet will vary based on the type of overseas program you are proposing (a semester studying abroad may include 12 credit hours; a student doing an internship may only need to enroll in 3 credit hours to meet their degree requirement). Students are encouraged to meet with their academic advisor to plan their specific experience and credits while abroad.
Q: Are there special additional requirements associated with accepting Humphreys Chair support?
A: There are three primary obligations that Humphreys Travel Grant Awardees are expected to complete after the conclusion of their experience abroad: provide at least five high-quality digital photos from the experience abroad, write a two-page narrative about the experience abroad, and attend the Humphreys Travel Grant Awardee Luncheon in the Fall semester following the experience abroad.
Photos and written narratives are to be emailed to OSUG’s Scholar Program Coordinator within thirty (30) days of return to the United States following the end of the experience abroad. Failure to provide these deliverables may result in a reduction of 10% of the total award amount, which will be charged to the Awardee’s Bursar account.
For further questions about the Humphreys Travel Grant program obligations, please contact OSUG’s Scholar Program Coordinator.
Q: Does a Humphreys Chair Travel award have an impact on my financial aid?
A:The Humphreys Travel Grant is reported to OSU Scholarships and Financial Aid, and as such, the award funding is calculated along with other sources of financial aid such as scholarships and loans.
Every student’s financial aid situation is different, so there is no way for a Humphreys Chair or the Scholar Program Coordinator to definitively say if accepting a funding offer will impact an individual’s financial aid packet or not.
Your financial aid is your responsibility. Students should be proactive in reaching out to discuss their financial aid package, total cost of attendance, and pending award funding offers with a financial aid advisor in OSU Scholarships and Financial Aid.
Students can decline the Humphreys Travel Grant funding or ask their Humphreys Chair to reduce the pending award offer if they determine doing so is in the best interest of their financial aid package. A financial aid advisor may assist in making this determination.
For questions about financial aid and how accepting the Humphreys Travel Grant may impact your financial aid package, please contact OSU Scholarships and Financial Aid.
Office of Scholarships & Financial Aid
119 Student Union
finaid@okstate.edu
405.744.6604
Q: Where should I direct questions I may have about the program expectations or my ideas for a proposal?
A: You are welcome to contact any of the Humphreys Chairs to discuss your ideas and plans for your proposed project or experience. You are also welcome to contact the Scholar Program Coordinator for more assistance.
If you are proposing an internship or research idea, it is also a good idea to discuss your plans and goals with your trusted faculty members, academic mentors, and support people.
